🏠 Built specifically for real estate professionals
The AI that takes notes at your viewings.
Stop spending 15 minutes writing up every viewing. Paste your transcript or rough notes — get a structured client brief, action items, and follow-up plan in 30 seconds.
14-day free trial. No credit card required. Works with any transcript, voice memo, or rough notes.
"I take 15 minutes after every call to add notes to my CRM."
— r/realtors, December 2024
That's 15 minutes per client, per viewing, per call. For a busy agent doing 5 viewings a day, that's over an hour of admin — every single day.
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Forgotten details
By the time you sit down to write notes, you've forgotten what the client said about the garden, their commute requirements, and their soft deadline.
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Voice memos nobody uses
You record a voice memo after the viewing. It sits there. You never transcribe it. The follow-up never happens.
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Lost leads from poor follow-up
Generic note-taking tools produce generic summaries. You still need to figure out what to do next.
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Multilingual chaos
In international markets like Costa del Sol, conversations switch between English, Spanish, German. Standard tools struggle. PropNotes handles it.
How it works
Three steps. Thirty seconds.
No training needed. No special setup. Works immediately.
🎙️
1. Capture the meeting
Use your phone's voice recorder, a voice-to-text app, or just type rough notes while it's fresh. Even bullet points work.
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2. Paste into PropNotes
Drop your transcript into the tool. Select the meeting type. Hit Generate. That's it.
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3. Get structured notes
Receive a full client brief — profile, requirements, objections, action items, and your recommended next move.
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4. Paste into your CRM
Copy the output straight into Salesforce, Follow Up Boss, HubSpot, or email to your manager. Done.
Example output
What you get back
Real estate-specific. Action-oriented. Ready to paste into your CRM.
📋 Client Profile
Names: James and Sarah Mitchell
Current situation: Renting in Manchester, ready to buy
Motivation: Baby due in June — urgent move needed
Timeline: URGENT — wants exchange within 10 weeks
Finance: MIP obtained (Halifax) up to £480k, cash deposit ready
🏠 Property Requirements
Type: Semi-detached house
Bedrooms: 3 min, 4 preferred + proper home office
Location: Didsbury / Chorlton area, within 30 min of city centre
Must-haves: Garden (SW-facing preferred), off-road parking, primary school catchment
Budget: £380k–£460k (ceiling £480k for right property)
✅ Action Items
1. Confirm Saturday morning viewing at 14 Elm Grove
2. Send primary school catchment map for Elm Grove area
3. Recommend fast conveyancing solicitor (Collins & Co?)
4. Check road noise data / traffic survey for A57
5. Alert on any new listings in Didsbury/Chorlton under £460k
🎯 Agent's Assessment
High-quality, motivated buyers with finance in place. Baby deadline creates genuine urgency — they WILL buy within 8 weeks. Key risk: losing them to another agent if response is slow. Recommend daily contact until under offer. Fast solicitor recommendation is the relationship-builder here.
Pricing
Simple. No tricks.
14-day free trial. No credit card required. Cancel anytime.
Everything included
PropNotes Pro
€19/month
Start with a 14-day free trial. No card needed to begin.
Unlimited meeting notes
All meeting types (buyer, seller, viewings, calls)